Job Description

Role and Responsibilities

• Work under the supervision of the Purchasing Manager, utilizing independent judgment and initiative.
• Coordinate the purchase of supplies, equipment, and services per established guidelines, regulations, policies, and laws. Prepare, review, and expedite purchase orders, quotes, proposals, and agreements to ensure policy compliance.
• Generate reports and maintain records for all goods ordered and received.
• Assist in maintaining the procurement database, coordinating purchases with departments and vendors, monitoring vendor performance, addressing issues with defective goods/services, and building key vendor relationships.
• Administer purchasing policies per Office of Information Technology requirements and regulatory guidelines, assisting with staff training on procurement practices.
• Develop and expand professional knowledge of the procurement field, including familiarity with the Georgia Procurement Manual (GPM) and related regulations. Maintain awareness of potential legal issues.
• Obtain/maintain the Georgia Certified Purchasing Associate (GCPA) certification.
• Perform other duties as assigned within the procurement team.

Skills and Qualifications

• Self-motivated with the ability to work independently on tasks requiring follow-up and attention to detail.
• Experience with Microsoft Office Suite, PeopleSoft 9.0, and Team GA Marketplace e-Procurement.
• Skilled in electronic data record-keeping and reporting.
• Strong reading comprehension, evaluation skills, and effective written communication.
• Excellent interpersonal skills with a strong customer service orientation.

Requirements

Microsoft Office Suite

PeopleSoft 9.0,

Team GA Marketplace e-Procurement

electronic data record-keeping

report generation

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