Job Description

The Corporate Expeditor/Office Coordinator is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company. Previous scheduling experience is preferred. This is a fast-paced and detail-orientated position that keeps the work orders, supply deliveries and construction projects work moving. This individual is highly motivated, with very good organization, technical and communication skills.

The Expeditor 's responsibilities are as follows:

• Regularly communicate with the Project Managers to coordinate workflow, schedules, and status updates

• Act as a primary point of contact for Tenants and sub-contractors

• Code, approve, and submit invoices for payment

• Maintain all job folders within designated file structures

• Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet

• Run weekly reports and communicate with project team coordinates supplies needed for job site

• Order office supplies

• Answer multi-line phone

•Stamp outgoing mail

• Distribute mail

• Serves as backup for Pittsburgh/Cleveland Expeditor via email and phone

• Coordinate weekly tenant appreciation events

This role interacts with internal team members, subcontractors, clients, and vendors. The Expeditor's Skills and Abilities should include:

• Ability to utilize software programs and assist the Operations Manager, Building Managers, and contractors with administrative tasks such as document creation

• Organizational skills in order to juggle multiple projects with accuracy and timeliness

• Strong interpersonal skills, friendly and outgoing with an emphasis on customer service

• Adept at multi-tasking while remaining calm and poised under pressure

• Collaborate with the team and also independently to accomplish the tasks assigned

The Expeditor 's Education and Experience must consist of at least the following:

• High School Diploma or equivalent

• At least four years of related experience in a customer/client serving role, preferably in commercial maintenance or with a subcontractor

• Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, Excel, SmartSheets, and DropboxSign

Compensation details: 50000-55000 Yearly Salary

PI22d90a7eb49e-30492-31195957

Job Tags

Similar Jobs