Job Description

We are seeking an experienced and professional Assistant Office Manager to join our team. The Assistant Office Manager will be responsible for managing and coordinating office operations, ensuring organizational effectiveness and efficiency. This role involves supervising and overseeing administrative staff, managing budgets, and implementing office policies and procedures.

 
Responsibilities:

• Manage and oversee day-to-day office operations, including administrative tasks and office maintenance 
• Supervise administrative staff, assign tasks, and provide training and guidance
• Develop and implement office policies and procedures to ensure smooth operations
• Monitor and Manage office and medical supplies and equipment, and coordinate maintenance and repairs
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Handle and resolve office-related issues and concerns in a timely and efficient manner
• Manage office budgets and expenses, track spending, and report on financial performance
• Coordinate and schedule meetings, appointments, and travel arrangements
• Maintain office records and files, and ensure compliance with company policies and regulations
• Answering telephone calls and emails from customers and clients and directing them to relevant staff
• Interviewing and training new office employees and organizing their employment paperwork
• Collaborate with other departments and teams to support overall business objectives
• Perform other duties as assigned

Skills and Qualifications:

• Proven experience as an Assistant Office Manager or similar role
• Excellent organizational and time management skills
• Strong leadership and supervisory abilities
• Proficient in Microsoft Office and other office software
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Knowledge of office management procedures and best practices
• Bachelor’s degree in Business Administration or a related field preferred
• Strong interpersonal skills to interact positively with all employees
• Attention to detail to ensure tasks are completed thoroughly and correctly

 
If you are a proactive and detail-oriented professional with a passion for office management, we would love to hear from you. 

APPS of Grand Rapids is the leader in paramedical exams across Western Michigan. Our team is #1 in providing mobile phlebotomy and in home/office insurance physicals. We partner with national insurance companies to provide them with medical data they can use in their underwriting process. We seek skilled medical professionals who are able to work independently and have outstanding phlebotomy skills and professional bedside manner. Our examiner enjoy the flexibility of working from home across the state and value the compensation they are paid for their contracted medical services. If you are interested making your own schedule, earning top dollar for your medical skill and service. Contact our office for more information. Grand Rapids MI (616)-878-3333APPS PARAMEDICAL YOUR EXAM PARTNER FOR LIFE!

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